The World of Computer Software/The World of Computer Software.iso/qt3.zip/INTRODUC.DOC

Text File | 1992-02-13 | 7KB | 181 lines

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B                          INTRODUCTION
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B1.1  User Manual Organization
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D     The EM/dBS Equipment Maintenance System is an integrated
D     software package which can be used to manage the many
D     aspects of  equipment maintenance. You can set up a very
D     simple or a very sophisticated system, depending on your
D     needs. In order to be able to take advantage of all of the
D     features offered by EM/dBS, you should familiarize yourself
D     with the contents of this manual. Once you become familiar
D     with the system, you should need the manual only as an
D     occasional reference source since the program is designed to
D     be user friendly and self-explanatory. Pop-up windows are
D     used, when possible, to help speed data entry.
D
D     The Introduction briefly summarizes the features and
D     operation of the program. Chapter 2 includes detailed
D     instructions for program installation. Names of menus will
D     be displayed in italics in the text of this manual.
D
C     NOTE: Please read the program installation procedure before
C     attempting to install the EM/dBS Equipment Maintenance
C     System program on your computer.
C
D     Reading Chapter 3 will give you an overall understanding
D     of the data used by EM/dBS. Chapter 4 details how to use
D     EM/dBS (after the initial support, equipment and parts data
D     have been entered), explaining daily, weekly, monthly, and
D     annual procedures. This section will be useful as a
D     reference for the monthly and annual procedures. Chapter 5
D     stresses the importance of regular data back up.
D
D     Chapters 6 - 9 offer detailed descriptions of how to use
D     the Work Order  Main Menu, the Equipment  Main Menu, the
D     Parts Main Menu, and the Support Data  Main Menu options.
D     The remaining chapters discuss error messages, database
D     formats, and sample report formats.
D
B1.2  Program Overview
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D
D     The EM/dBS Equipment Maintenance System can be used to
D
D     *  Generate scheduled work orders according to preventative
D        maintenance schedules
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D     *  Generate work orders for unscheduled maintenance
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D     *  Maintain parts inventory and generate purchase orders for
D        parts
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D     *  Keep a complete record of service history
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D     *  Produce management reports for completed work, open work,
D        and future manpower requirements.
D
D     The EM/dBS program is written and compiled in Clipper(TM), a
D     language whose database files are dBASE(TM) compatible for
D     those who wish to create their own custom reports. Clipper
D     programs also run faster than dBASE programs.
D
D     EM/dBS has four main subsystems: Work orders, Equipment,
D     Parts, and Support Data. The program's main menu is
D     organized into these four categories for easy access to key
D     functions.
D
D     The Work Order Main Menu provides a gateway to the
D     scheduling and tracking of both scheduled and unscheduled
D     work orders. Scheduled work orders are generated according
D     to a preventive maintenance interval schedule assigned to
D     each equipment item. Unscheduled work orders are entered as
D     required for repair and other documented work requests. As
D     work orders are closed, the work order information is
D     retained as equipment history and maintenance costs are
D     tabulated. Each month, a summary report is generated which
D     provides an itemized work order data summary for each
D     individual department/account. While individual work orders
D     are pending, various status reports can be generated.
D     Management level reports are available to predict future
D     manpower requirements for scheduled work.
D
C     NOTE: Proper generation of work orders requires the prior
C     establishment of the Department/Accounts,
C     Vendor/Manufacturers, Equipment Class Codes, Employees, PM
C     Procedures, and Service Codes. These databases are found in
C     the Support Data Main Menu options. Equipment records must
C     also be entered using the Equipment Main Menu - "Add New
C     Equipment" option.
C
D     The Equipment Main Menu provides access to the equipment
D     inventory databases. Through this menu, equipment
D     information can be added, displayed, edited, and printed.
D     Search functions are available which allow printing or
D     displaying equipment items by identification number, serial
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D     number, model number, equipment description, vendor,
D     manufacturer, equipment class, or by the miscellaneous data
D     field. Equipment classifications or categories are
D     established for similar types of equipment. (For example,
D     MOTOR might be used for a general equipment classification
D     for motors, or alternatively, MOT/GE might be used to
D     classify all General Electric Motors.) Each equipment item
D     may have one or more Preventative Maintenance Schedule which
D     determines the maintenance intervals and procedures. Each
D     schedule can reference one of a group of custom Preventative
D     Maintenance Procedures which are established in the Support
D     Data Main Menu. Various detailed reports are available to
D     provide timely management information as required.
D
D     The Parts Main Menu provides access to the part inventory
D     databases. Parts can be added, displayed, ordered, and
D     received from this menu. EM/dBS will print a variety of
D     parts inventory reports as well as purchase requisitions to
D     the correct vendor for back ordered parts. Search functions
D     are available to find parts by part number, inventory
D     number, part description, vendor, manufacturer, equipment
D     class, location, or the notes field.
D
D     The Support Data Main Menu allows the maintenance of the
D     various support databases, which contain information about
D     Manufacturers and Vendors, Accounts or Departments,
D     Employees, Service Codes, Equipment Class Codes, and
D     Preventative Maintenance Procedures. These databases should
D     be established prior to creating work orders, equipment, or
D     parts. After the Support Data information has been entered,
D     the EM/dBS system uses pop-up windows in other parts of the
D     program to select the proper values, speeding up subsequent
D     data entry.
D
D     The Support Data Main Menu - Utilities Menu is used to
D     change printer configuration, screen colors, scheduling year
D     (12 month or 13 period year), and other program setup
D     options.
D
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